DO you have work in which you have to deal in sending a file from one place to another? File here stands for the digital version of files that are on your computer, laptop, or mobile. In today’s hi-tech world, each and every type of sharing of documents is done with the help of networks of computers. Let say if you are working in a sector and you are assigned work to do. Once you are done with the work, you will also have to send the file back to your subordinates or seniors either for checking or as a final product. However, the format that you use when you are sending the file to someone else is what you can call as the file format, and most of the time, it is in PDF form only!
Whether it is a small firm or a large multinational company, most people prefer sending their files in PDF format only, and it is mainly because you get many benefits when you use this format.
But does it give edit access?
Now, the obvious question in the mind of several people is whether PDF format provides editing of the file in it or not? So here is the answer to your question:-
- Portable Document Format or PDF is a format that is specially designed and developed for the sharing of files from one network to another.
- This format provides safety and security to your work and does not provide you with the feature of making edits in your file.
- For making some edits in your pdf format, you will always have to convert pdf to word, and only then will you be able to make the edits.
If No edits, then why so popular
The obvious question that comes to mind is that if the format does not provide you the facility to make edits in your file, then why is it so popular? Well, there are many reasons behind this great popularity, and you can easily find them in the benefits of using pdf that is mentioned below:-
Keeps your graphics intact
No one sends or shares a raw file with their subordinates or seniors. When you have been assigned a task to perform and make the file that can get you some clients, you will probably make some good formatting. By using which you can also get the chance to use your graphical skills in the format. But do you know that if you share the file in other than pdf format, it can hamper the layout and the graphics of your file?
Well, that is something really very concerning, and it is because the format of the file will get disturbed, and hence your file format will start looking poor. However, when you save and share the file in the pdf format, your file will stay intact, and it will reach the subordinate in the exact format in which you have prepared it.
Multidimensional Format connects everything
When you have the task to create a file that is best in the format and using which you can get the best results, one thing that you need to do is to make the file interesting and good-looking. When you are focusing on the task to impress the clients, you will probably add graphics like- pictures, videos, charts, and graphs along with your words that can make the content.
Now, the task on your shoulders is how you will send the file ahead that your formats do not suffer from it.
However, it is the case because when you transfer the file from one place to another, there is a chance that some file formats may hamper your presentation and can make your file a disaster loaded. Well, the best will be that you make use of the PDF format and using which allows you to attach almost all the types of graphics in your file and hence will also not hamper them at any cost.
Security and safety
Companies not only send files that have general content in them, but there are also some sharing of information that is highly confidential for a person. Let’s ay if you are sending the rate details of your company to the other company or what if you are sending the quotations of the company to someone. Now such things can vary from company to company, order to order, and from person to person, and you will always like to have them in a secured way and will not like to transfer the file through the wrong hands.
Well, PDF covers that risk for you because they provide you a locked facility, and you can set a lock on your file before sending it. You can be the only person who will know the password, and now you can send the password directly to the person whom you see as a responsible one.
How to make changes?
Well, anybody can suffer any type of issue in the file; it is not possible that you will get the file correctly in the very first attempt. Now, if your subordinates or senior asks you to make some change, then how you will do that in the pdf format? Do not take tension as you will be able to make changes easily when you convert pdf to word, and that will also not take much of your time.
You can simply do that using the internet, and there you will get the chance to make the changes online, and even you can get the file back in the word format also. Or you can also make the changes in the format by converting and then downloading it to your device.
By now, it is clear that PDF is the best possible way using which one can transfer the file from one computer to another, but you will not be able to edit those files in that format. For making the edits possible, you should use pdf to word converter for your file.