Planning an event in a new city is challenging. Hiring suitable destination events services is crucial to making it a success.
A reputable DMC has local knowledge, connections, and expertise to customize your experience. They are worth every penny!
They also know who to call for everything from venues to caterers and entertainment. This saves you time and money.
They Make It Easier
Whether planning an incentive trip for your employees or a wedding for clients, it’s important to remember that thriving in a destination event planning business requires time and dedication. Michelle says that when she first started, she had to build credibility by networking with people, traveling to new cities, and posting pictures on social media to attract client attention.
A DMC’s value primarily lies in its extensive knowledge of the local area and its professional relationships with local vendors, including hotels, transportation services, and restaurants. They also know which experiences work well at different times of the year.
They’ll even help you save money by offering discounts they can negotiate with suppliers based on their volume of business. This is especially beneficial for planners bringing attendees to unfamiliar cities or venues.
They save You Time
A destination event or DMC company is a great way to show your employees how much you appreciate them and give them a chance to experience the world differently. However, it can also be a lot of work to plan out all the logistics and accommodation for the event. It can be overwhelming for anyone, from coordinating transportation services to logging and sorting travel expenses.
Luckily, some companies specialize in destination events. They offer program design, logistical management, supplier management, and accounting services. They also have the expertise and local knowledge to create a one-of-a-kind experience in the city you choose. They will save you time by taking all the hassle off your hands, so you can focus on planning your event. This will help you save both money and stress, as you will be able to make sure everything runs smoothly for your employees. A DMC can also provide exclusive deals that you won’t be able to get on your own.
They Help You Avoid Mistakes
A destination events service is an excellent resource for travel planners, wedding planners, and anyone responsible for organizing a business trip or event in an unfamiliar location. They offer various services, including event design, logistics, and supplier management.
Because they’re locals, they’ll have relationships with various hospitality-related companies. This means they can negotiate for better prices, saving you money and reducing the stress of researching everything independently.
They’ll also be able to provide ideas for highlighting the best of your destination, whether it’s a restaurant, hotel, or experience. They’ll know what experiences are available at any time of year and help you avoid limiting yourself or your attendees. They can also let you know if any local festivals or other significant events are happening during your time in town that could impact your program. This is important, especially if your company has an event theme that centers on a particular culture or city.
They Help You Save Money
When corporations want to celebrate a milestone, whether it’s an anniversary or the successful launch of a new product, they often opt for destination events. This type of event takes place in a city outside of the company’s home base and usually lasts over a few days with various activities planned throughout it.
Hiring a DMC with local offices can be a great way to get creative and showcase a city’s culture and flavor to your attendees. Ask a DMC where their staff is located and what types of experiences they’ve previously produced in that location.
These professionals are often open to out-of-the-box suggestions, so don’t be afraid to tell them what you’re looking for! They will have connections and ideas you might not think of, helping save you money and make your event successful. This is especially helpful for smaller destination events, like dinners or meetings with clients out of town.