Introduction
Organisations need to have a loyal and efficient workforce to keep up with market trends. Today, organisations 🏢 provide group health insurance to employees as part of their salary package, conduct training to help them cope with mental stress, and more. These corporate health plans even offer expert counselling to employees facing mental stress.
All this enhances employee👨💼 loyalty, boosts morale, and promotes work efficiency. Additionally, employees receive the support they need to deal with a stressful competitive environment.
Maintaining a clean and uncluttered workspace is one way to cope with work-related stress. We have been taught from childhood to keep our environment clean and organised. An organised environment indicates control, and a clean environment signifies clarity of mind. Usually, this advice begins at home, but it is equally applicable to the workplace.
A cluttered, unorganised workspace will only lead to more chaos and stress rather than enabling an efficient output.
This article will show you how to clean your workspace efficiently with a few handy tips and tricks.
Importance of a clean workspace
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Better health
Taking care of our health is more important than ever before because of the pandemic. As a result, we must ensure our environment is clean and hygienic at all times. A cleaner environment will automatically reduce the chances of getting sick 🏥 , or contracting an infection. Additionally, with the pandemic, all companies must follow specific guidelines to ensure a clean and safe work environment for their employees. Also, organisations must have group health insurance as well.
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Building own and organisation’s image
Besides how an individual works, the way they maintain their surroundings also creates a lasting impression. Organised spaces symbolise someone reliable, professional 👔 , and responsible. A clean and sorted workplace leaves a strong impression on clients. It also enhances the brand value of the organisation. Clients associate it with the organisation’s culture, competence, efficiency, and quality of services.
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Higher output and time allocation
A clean environment creates a hygienic and sanitary environment, increasing employee productivity. Furthermore, a messy, dirty, cluttered environment only creates chaos and delayed results. Every work is time-sensitive ⏱️. Instantly finding documents and papers saves time and improves efficiency. Moreover, it prevents unnecessary duplication of work when the original work cannot be located on time. Instead, the time can be used for another productive activity.
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Less confusion and distractions
The more disorganised the files are, the harder it is to find important documents, reports, or memos. Additionally, it creates a great deal of confusion about where to begin. Sometimes, the documents 📄 are lost altogether. It adds even more stress. In addition, a person’s focus will be diverted in finding these rather than on his work, impacting his productivity.
How to have a clean workspace?
As mentioned before, how individuals present their workspace says a lot about them. Here are some tips and tricks for achieving a clean workspace.
Invest in cleaning products
Each employee has daily contact with their desktop, mouse, and keyboard. Therefore, it is necessary to clean them daily. For example, they can buy microfiber cloths for cleaning their desktop screens 🖥️, anti-bacterial wipes for the rest of the workstation, disinfectants, etc. Doing this every morning before starting the day is a good idea.
Organise files
Next, organise all documents and memos in folders and binders and store them in alphabetical order so it is easier to find them. It is also a good idea to label 🏷️ them. Many organisations are moving to digital records as well. This will reduce the cost and stress of storing them properly. Also, going paperless is better for the environment.
Sort e-mails
Another tip for achieving a clean environment is to declutter e-mails 📧 . In the digital age, all work is communicated through e-mail. With one mail for communication, many times important e-mails may get missed. Now, e-mails do not take up any physical space, but deleting unnecessary e-mails and organising important e-mails in one place can improve productivity.
Add positive elements
An employee’s workspace is a place where he spends most of his day. Thus, it should impart positive energy. A bit of aesthetic or personalised touches, such as small potted plants, coffee mugs, or motivational posters, can liven up the space.
Remove extra and unnecessary stuff
People often store extra folders, sticky notes, and stationary in their work drawers. Unnecessary items must be removed to maintain an uncluttered work area. It is a good practice to shred or recycle old, unnecessary paper documents. This will create space for stuff that is useful.
Do not eat at the worktable
Another way to keep the work area hygienic is to avoid eating at the desk. Rotten food crumbs only attract bacteria and infections. Even coffee ☕, or tea mugs must be placed on a coaster. This will keep the area clean, neat and professional.
Final thoughts
After reading the above article, you will understand why a clean workspace is crucial. The workplace symbolises a company’s respect for its employees. Investing in employee health insurance, personality development, and mental health increases employee satisfaction. All this helps to attract the right talent and retain them for long.
Today, many insurance companies help organisations achieve this. One such example is Plum Insurance. From medical and wellness plans to claim settlements, their group health insurance is a one-stop solution for all employee health needs.
